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Office Manager
Located in San Jose and founded in 1981, the DeFrank Center is the South Bay’s leading community-based organization serving youth, families, adults and seniors in the lesbian, gay, bisexual, transgender and allied communities. The Center provides a broad range of health and emotional wellness programming and social activities in a newly renovated facility, and has an annual operations budget of approximately $1,000,000.
MAJOR AREAS OF RESPONSIBILITY:
Leadership & Communication:
- Works with the Executive Director and staff in maintaining the strategic direction of the Center
- Assist in maintaining and upgrading administrative functions, companies filing and accounting systems and personnel requirements
- Promotes awareness and visibility of the DeFrank Center
Personnel Management:
- Produce bi-monthly payroll, utilizing a direct deposit system (ADP)
- Assist the Executive Director in human resources functions
- Maintain employee vacation, time off requests, personnel records and other related items
- Ensure confidentiality and archive payroll records
- Establish on boarding new employees including assist in enrolling in the benefits program and payroll system
- Work with the Executive Director to maintain appropriate amenities for the Center
Financial Responsibilities:
- Maintain the Center A/P and A/R
- Bank deposits, reconciliation, month end, closing and financial statements
- Work closely with the Executive Director in preparation/management of budgets and financial reports
- Ensure confidentiality and retain all company accounting and operations records
General Responsibilities:
- Answer phones, respond and distribute phone messages
- Distribute mail/packages to the appropriate staff or organization
- Maintain the office equipment including supplies and repair
- Inventory, maintain, and order supplies as need by the organization
QUALIFICATIONS:
- Three years of office management; experience in the non-profit sector preferred
- A degree in a related field or equivalent experience required
- Proven record of experience with strong skills in establishing and maintaining a diverse chart of accounts
- Proficiency in QuickBooks, Microsoft Word, Excel and Power Point; excellent computer skills are essential
- Demonstrated ability to sustain productivity and accuracy under tight deadlines
- Ability to organize workload and maintain multiple priorities
- Excellent oral and written communication skills; strong interpersonal skills
Demonstrated ability to work independently, use good judgment, display resourcefulness and initiative
Compensation:
Starting Salary: Low to Mid $30’s commensurate with experience. Includes: medical, dental, vision, life insurance and vacation leave benefits after 90 days.
How to apply:
Submit resume and cover letter in electronic format only to: aejaie@defrank.org
Writing samples and references should be submitted only upon request.
The Billy DeFrank LGBT Community Center is an equal opportunity employer. People of color, women, elders, differently-abled persons, people with HIV/AIDS, and sexual minorities are strongly encouraged to apply for all staff positions. The DeFrank Center seeks to serve diverse communities, so we encourage applicants to note special communication skills and related experience in their application.
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